About us
Streamline Your Hiring with the VPS Recruitment Process
At Virtual Prime Solution (VPS), we specialize in helping businesses achieve operational efficiency by outsourcing routine and repetitive tasks to professional virtual assistants (VAs). Our comprehensive recruitment process ensures that you’re matched with highly skilled VAs, allowing your local team to focus on strategic, high-impact work. Partnering with VPS not only saves your business time but also provides significant cost savings compared to traditional hiring.
Here’s how our seamless 5-step recruitment process works:
Step 1
Strategy Mapping
It all starts with understanding your needs. During an in-depth Discovery Call with our Outsourcing Specialist, we identify your unique requirements to develop a personalized Strategy Map. This comprehensive roadmap includes:
- Roles and Responsibilities – Defining the tasks your VA will handle.
- Required Skills and Experience – Matching expertise with your business needs.
- Availability and Working Hours – Ensuring optimal coverage.
- Technical Setup – Assessing the tools and platforms required.
- Additional Preferences – From personality traits to working styles, we find the best fit for your team.
Within 24 hours, we’ll deliver your Strategy Map alongside tailored VA recommendations, using insights from our exclusive 4-Step GROW model.
Step 2
Talent Screening
Once you approve the Strategy Map, our HR team begins sourcing candidates from two primary channels:
- Our Extensive Talent Pool – A curated database of pre-screened, reliable VAs who meet our high standards.
- External Professional Networks – We leverage referrals and niche platforms like Facebook Groups and industry-specific communities to discover top talent.
Shortlisted candidates undergo a 1:1 pre-screening interview. This step evaluates technical proficiency, experience, skills, and alignment with your availability needs.
Step 3
Panel Interview
The most promising candidates advance to a Panel Interview with our leadership team, including the agency owner. During this stage, we assess:
- Role Expertise – Ensuring they have the skills to support your operations effectively.
- Online Work Experience – Evaluating their ability to excel in remote environments.
- Cultural Fit – Confirming alignment with VPS’s core values and work culture.
Step 4
Client Interview
Within two weeks, we’ll present you with a shortlist of the top candidates. Once you identify your preferred applicants, our HR Manager schedules a video interview. This provides an opportunity to clarify expectations, ask questions, and ensure the VA aligns with your needs.
These 30-minute interviews are client-focused, and we’ll even provide preparation guides to make the process smooth and stress-free.
Step 5
Orientation
Once you select your VA, the onboarding process begins with an Orientation Session. During this session, your VA will:
- Review and Sign the VA Work Agreement – Covering project timelines, performance standards, and terms.
- Understand Compensation Details – Including growth opportunities and bonuses.
- Learn About VPS Culture – Incorporating team-building activities, skills enhancement programs, and charity initiatives.
Every VA also pledges to uphold our Company Oath, a promise of dedication to client success and excellence.
What’s Next?
Our commitment doesn’t end at hiring. VPS provides ongoing support to ensure a smooth onboarding process and successful collaboration between you and your VA. We handle all HR-related tasks, including:
- Payroll and Attendance Tracking – Eliminating administrative headaches.
- Performance Monitoring – Regular reviews to ensure your expectations are met and exceeded.
Issue Resolution – Addressing any challenges to optimize results.
Why Choose VPS?
By outsourcing with VPS, you gain access to talented virtual assistants without the overhead costs of traditional hiring. Our proven recruitment process ensures you’ll find reliable, skilled professionals who align with your business goals. Focus on growing your business while we handle the groundwork of building your team.